display: inline-block; } padding: 1rem 1rem; width: 100%; G110aMon - Fri: 8 a.m. - 5 p.m. As classroom technologies continue to advance, more instructors are utilizing video Let's say a school does not have a law enforcement presence, such as a school resource officer, on campus. If sharing live class videos outside of Canvas, be sure to avoid repeating the student names in the recording (de-identifying the students removes the need for a specific consent from each student in the recording). table { left: 0px; } table.blueTable tr:nth-child(even) { background-color: #44474F; are only shared with other students enrolled in the course. padding: 9.5em; 1232g (a) (4) (A); 34 CFR 99.3 "Educ. Is the record/data maintain by Rice (or a Rice school official or vendor)? We also use third-party cookies that help us analyze and understand how you use this website. out or a written consent can be obtained. The form should be signed AS IS. color: #FFFFFF; padding: 1em; 1232h, 34 CFR Part 98), Family Educational Rights and Privacy Act (FERPA), Protection of Pupil Rights Amendment (PPRA), Subscribe to the Student Privacy Newsletter, Request PTAC Training or Technical Assistance, A Parent Guide to the Family Educational Rights and Privacy Act (FERPA), An Eligible Student Guide to the Family Educational Rights and Privacy Act (FERPA), Protection of Pupil Rights Amendment (PPRA) General Guidance. It can only be agreed upon, or declined, in its entirety. If a student happens to appear on camera, their identity must be either edited out or a written consent can be obtainedotherwise, the recording should not be used. display: inline-block; /* Change color of dropdown links on hover */ If the educational agency or institution can reasonably redact or segregate out the portions of the video directly related to other students, without destroying the meaning of the record, then the educational agency or institution would be required to do so prior to providing the parent or eligible student with access. , ACUE Inclusive Teaching for Equitable Learning, ACUE - Effective Teaching Practices (ETP), Strategies for Inclusive Teaching Institute (SITI), Student Resources If a student happens to appear on camera, their identity can be edited out or a written consent can be obtained. If the recording contains students, then under FERPA, this situation must be treated as if the recordings were being shown to a third-party audience which requires FERPA compliance through use of consents or de-identification of any students depicted. If, however, the parents photo shows two students fighting at the game, and the parent provides a copy of the photo to the school, which then maintains the photo in the students disciplinary records, then the copy of the photo being maintained by the school is an education record. } position: absolute; If the records contain personally identifiable information about students and are maintained in any way by Rice, they are education records under FERPA. border: 1px solid #ddd; Educational records subject to FERPA include photos or videos that are directly related to a student, meaning the student is the focus of the video (for example, it shows them being injured, having a health emergency, contains their personally identifiable information, or depicts an act they are disciplined for) and does not include videos where. This is not a student record and FERPA does not apply. Mailing Address: P.O. table.blueTable { The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. You should call the Office of the Registrar (David Tenney (x8036) or Justin Schilke (x3157)) or the General Counsels Office (x5998). refer to the students by name, and avoid repeating the students question in the recording } Faculty and instructors should not use class recordings for other non-Bristol, non-educational table td a, table td li { font-size: .85rem; padding: 0; } Frequently Asked Questions | Protecting Student Privacy .page-body__content hr { height: 0; FERPA Faculty/Staff FAQs | Office of the Registrar - Rice University font-size: 20px; Extension requests must be submitted within two (2) weeks prior to semester end. A students consent allowing the release of the recording to persons outside the classroom must be both informed and voluntary. The Family Educational Rights and Privacy Act or FERPA provides certain rights for parents regarding their childrens education records. A Service of the Student Privacy Policy Offices Privacy Technical Assistance Center. To use a video featuring students outside of the originating course, an instructor may obtain individualized FERPA consents from the students in the recording which allow the use of that portion of the recordings. } .pager { used to allow students to watch a missed class session, to review an earlier session, } recording under FERPA can be found on the US Department of Education FAQs on Photos and Videos under FERPA. The U.S. Department of Education is committed to protecting student privacy. color: #0A509E; background: #f3f3f3; There are several ways to use recordings that include student participation: 1. padding: 2em 0 3em 0; (Or, could a reasonable member of the community use what is available in the record and combine it with other information a reasonable member of the community would have to determine the identity of the individual? You do not need a FERPA consent/release if you only make the recording available to your students in that current class. } For any video projects, such as student-made films, you should obtain a written consent. background-color: #ffffff; margin: 0 auto; } display: none; padding: 0; } display: inline-block; In the context of photos and videos, determining if a visual representation of a student is directly related to a student (rather than just incidentally related to him or her) is often context-specific, and educational agencies and institutions should examine certain types of photos and videos on a case by case basis to determine if they directly relate to any of the students depicted therein. Additional information about photos, video, and audio recording under FERPA can be found on the US Department of Education FAQs on Photos and Videos under FERPA. The U.S. Department of Education recently provided guidance to schools and colleges regarding the sudden transition to distance learning due to the COVID-19 outbreak and issues of student privacy covered by the Family Educational Rights and Privacy Act (FERPA). border-bottom: 1px solid #ddd; SMU Canvas offers a password-protected, secure environment which makes it easy for faculty to share all class recordings in a safe, secure digital environment. If the school decides to use the officer-maintained videos for disciplinary purposes, then that video becomes a FERPA-protected education record. o Should a student appear in a recording, limit access to the video to other students currently enrolled in the same class. display: block; .button-d8:before { A students consent or lack thereof may not be tied to a students grade in the course in any way. padding: 1rem; } presentations or leading a class (other than TAs), and it is possible to identify The PPRA applies to the programs and activities of a State educational agency (SEA), local educational agency (LEA), or other recipient of funds under any program funded by the U.S. Department of Education. IT Connect is published by the Office of InformationTechnology at SouthernMethodistUniversity. font-family: MalloryBook,sans-serif; z-index: 2; } HIPAA Compliant Video Recording - Intelligent Video Solutions padding: 0 0 20px 0; text-decoration: underline; margin-top: 1.5em; position: relative; box-shadow: 0px 8px 16px 0px rgba(0,0,0,0.2); table thead { Writing a letter of recommendation may require express, written permission from the student to allow you 1) to access the student's educational records and 2) to disclose confidential information about the student to a third party. In the FAQ, the FPCO stated that whether a photo or video "directly relates" to a student is context-specific, and will depend on a number of factors, including whether: the district used the photo or video for disciplinary action; For any video projects, such as student-made films, you should obtain a written consent. Because student presentations make it more difficult to de-identify the student, the instructor and Rice should obtain a FERPA consent from the student making a presentation. You may absolutely post a class recording that includes student participation in your Canvas course as long as access is limited only to other students in the same class. font-size: 1.5em; Because student presentations make it more difficult to de-identify the student, the instructor should obtain a FERPA consent from the student making a presentation. The, a) omit any student who has not provided FERPA consent; or. FERPA or in a manner allowed by a written consent from the student. This guidance explains acceptable practices for utilizing video and audio recordings in the classroom setting. .button-d7:before { } }. } This version is the Spanish translation. (20 U.S.C. Classroom Recordings Is there a suggested syllabus policy that instructors can use to notify students that they will be recording class sessions? Yes. text-transform: none; } table.blueTable td, table.blueTable th { } padding-top: 5%; Psychological Research & Experimental Design, All Teacher Certification Test Prep Courses, Transferring School Disciplinary Records under FERPA, The Redisclosure of Education Records under FERPA, Registered Sex Offender Information under FERPA, Video Recordings & Online Information under FERPA, Praxis Business Education: Content Knowledge (5101) Prep, Praxis World & U.S. History - Content Knowledge (5941): Practice & Study Guide, Introduction to Political Science: Help and Review, Introduction to Political Science: Tutoring Solution, Intro to Criminal Justice: Help and Review, Praxis Core Academic Skills for Educators - Writing (5723): Study Guide & Practice, Praxis Core Academic Skills for Educators: Reading (5713) Prep, ILTS TAP - Test of Academic Proficiency (400): Practice & Study Guide, FTCE General Knowledge Test (GK) (082) Prep, History of the Family Educational Rights & Privacy Act (FERPA), Buckley Amendment to the Family Educational Rights & Privacy Act of 1974, FERPA Case Law: Owasso Independent School District v. Falvo, Family Educational Rights & Privacy Act (FERPA) Provisions, FERPA Case Law: United States v. Miami University, Family Educational Rights & Privacy Act (FERPA) Exceptions, FERPA Case Law: Gonzaga University v. Doe, Evidence-Based Practice in Cognitive Behavioral Therapy, Cognitive Intervention: Definition & Examples, Trauma-Focused CBT: Techniques & Interventions, Working Scholars Bringing Tuition-Free College to the Community. table { color: #E0E2E6; She holds a BS in Sociology, MEd in Reading, and is ABD on the MComm in Storytelling. } The Family Educational Rights and Privacy Act or FERPA provides certain rights for parents regarding their childrens education records. table tbody td {border-bottom: 1px solid #ccc;} The PPRA applies to the programs and activities of a State educational agency (SEA), local educational agency (LEA), or other recipient of funds under any program funded by the U.S. Department of Education. Registrar's Office RegistrarsOffice@BristolCC.edu 774.357.2240fax: 508.730.3255777 Elsbree StreetFall River, MA 02720 Lecture Capture and FERPA - UMass Amherst The instructor or Rice may obtain individualized FERPA consents from the students in the recording which allow use of this portion of the recordings. vertical-align: text-top; z-index: -1; form.webform-submission-form label { Please contact your divisional Registrar with any questions. Guidance for Recording Class Sessions with TechConnect (Confer) Zoom We will address commonly asked questions related to the challenges of complying with student privacy laws like FERPA during this time and present a series of scenarios which highlight privacy best practices and considerations when adopting distance learning approaches. A Service of the Student Privacy Policy Offices Privacy Technical Assistance Center. If a school maintains a close-up photo of two or three students playing basketball with a general view of student spectators in the background, the photo is directly related to the basketball players because they are the focus of the photo, but it is not directly related to the students pictured in the background. The Family Educational Rights and Privacy Act or FERPA provides certain rights for parents regarding their childrens education records. font-size: 2rem; left: 0; .pv-5 { If any class Zoom recording (or any other digital course component) is created or edited in a way that shares student information, the recording (or other digital course component) may constitute an educational record that is protected under theFamily Educational Rights and Privacy Act (FERPA) the federal student privacy law. Chad Raymond was briefly named head coach in January 2022 but stepped down . @media screen and (max-width: 600px) { the students image, altering voice recordings, etc.). A Service of the Student Privacy Policy Offices Privacy Technical Assistance Center, As with any other education record, a photo or video of a student is an education record, subject to specific exclusions, when the photo or video is: (1) directly related to a student; and (2) maintained by an educational agency or institution or by a party acting for the agency or institution. clip: rect(0 0 0 0); text-transform: none; padding: 15px 15px 0 15px; (20 U.S.C. The FERPA statute and regulations (20 U.S.C. hr.calendar { margin-right: 1em; .page-body__content h3 {font-size: 1.75rem; margin-bottom: .75rem; font-family: CopernicusMedium,serif; color: #00205B;} padding: 0; Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. While the definition of education record under Part B of the IDEA cross-references the FERPA definition in 34 CFR 99.3, the application of IDEA requirements may raise different questions. Exclusion for Law Enforcement Unit Records. padding: 3px; Della has been teaching secondary and adult education for over 20 years. This guide provides general information on a parents rights under FERPA. If access is limited to other students in the class, FERPA does not limit or } These cookies track visitors across websites and collect information to provide customized ads. FERPA: Frequently Asked Questions - DRNC border: none; The coronavirus pandemic and shift to online learning has raised questions about FERPA compliance with class recordings. z-index: -2; FERPA is the federal law that protects the privacy of personally identifiable information (PII) in students' education records. All rights reserved. If a video is an education record for multiple students, can a parent .page-body__content h1 {font-size: 2.75rem; margin-bottom: 1rem; font-family: CopernicusMedium,serif; color: #00205B;} text-align: center; UTSA recommends retaining them for a period of at least one year and then destroying them. These materials may not be made available to individuals or entities who are not directly involved in the course. background: #1C6EA4; If a student happens to appear on camera, their identity can be edited background-color: #ffffff; } Recordings can be edited to either omit any student who has not consented to the use of their voice or image, or be edited to de-identify the student in the recording (which can include avoiding or removing any mention of the students name, blurring the students image, altering voice recordings, etc.). and audio recordings of class sessions and student projects. color: #fff; .alert p a:visited { Yes. font-size: 1.15rem; Instructors who are planning to do lecture capture or video recordings that will include students,should inform students ahead of time, so they are aware. margin-bottom: 2em; Because student presentations make it more difficult to de-identify the student, the height: 1px; instructor and Bristol should obtain a FERPA consent from the student making a presentation. Such a student could appear in the background or in passing, or their voice can be heard briefly, in such a recording. } Any use must comply with FERPA, either through written consents or de-identification of students depicted. /* Show the dropdown menu on hover */ transition: all .3s; left: 0; width: 0%; position: absolute; Bristol Community College is committed to a policy of affirmative action and non-discrimination. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. } font-size: 1rem; There are several ways to use recordings that include student participation. Under FERPA, a student may not use their right to opt out of directory information disclosures to prevent school officials from identifying the student by name or disclosing the students electronic identifier or institutional e-mail address in class. A students name, image or voice does not appear in the recording; The recording is only available to the registered students within the current class for that semester. } This is to prevent a FERPA violation from occurring. content: attr(aria-label); Can the instructor show recordings from last years class to the current class? While FERPA rules for protecting student privacy do not specifically address surveillance camera usage, schools should have a policy that reflects best practices in order to avoid privacy violations of students. } .article__body a { 1417(c) and 34 CFR 300.610-300.626 and 34 CFR 303.401-303.416. width: 100%; This model resource from the College of William & Mary provides best practices for FERPA compliance, a recommended syllabus statement, and a lecture capture consent form. UH Zoom Recording | University of Hawaii System color: #034ea1; This model document describes certain information gathering practices that would be prohibited in accordance with the law. text-transform: uppercase; These rights include allowing students to control the privacy of their educational records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. 1232h, 34 CFR Part 98), Family Educational Rights and Privacy Act (FERPA), Protection of Pupil Rights Amendment (PPRA), Subscribe to the Student Privacy Newsletter, Request PTAC Training or Technical Assistance, A Parent Guide to the Family Educational Rights and Privacy Act (FERPA), An Eligible Student Guide to the Family Educational Rights and Privacy Act (FERPA), Protection of Pupil Rights Amendment (PPRA) General Guidance. padding: 2px 8px; What is an education record? height: 100%; z-index: -2; table caption { text-align: center; font-family: 'MalloryBook'; Obtain individual written consents from the students appearing in the video (name, image or voice) if you plan on disclosing the recording to either third parties not listed as exceptions to the general rule requiring student consent prior to disclosing FERPA records or UTSA officials for a non-educational purpose or to students outside your current class that semester. Are instructors' video or audio recordings of classroom lectures considered student "education records" under FERPA? color: #fff; #share-button { } .page-body__content h6 {font-size: 1rem; margin-bottom: .5rem; font-family: 'MalloryBold'; color: #0A509E;} What Happens if a Student Does Not Consent to be Recorded?
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